The following are the terms & conditions for all services provided by Sure Serve Process Servers. Sure Serve Process Servers will be identified in the remainder of these terms & conditions as SSPS. Under these terms & conditions "you" and or “your” refers to the service requester. For the purposes of these terms and conditions, service requester & service requester's representative/agent/employee are one and the same. Payment submitted to Sure Serve Process Servers for requested service of any kind is an explicit agreement that the service requester has read, understood and agreed to the terms and conditions as set forth here.
If after submitting an order for service of any kind, you do not receive an emailed invoice in either your email inbox or spam folder, please contact us by email or by calling us at 916-996-4363 and an invoice will be re-sent to you via email.
Requested service of any kind is attempted without the benefit of a guarantee of any kind, explicit or implied. There are no refunds or credits given if requested service cannot be completed successfully due to no fault of SSPS.
If you choose to bypass the Order Form and opt instead to fill out and submit the Order Form Bypass you explicitly agree that Sure Serve Process Servers will not be held liable for wrong addresses, mistakes in service of process, court filings or any requested service. You also agree that by bypassing the order form, information such as address for service of process, case information, descriptions, etc. must be included with your uploaded document.
RATES:Service of process rates are quoted per proof of service. Rates for requested service of any kind are based upon a variety of factors and circumstances, some of which are outside of the direct control of SSPS. All quoted rates, written or verbal are estimates only and are subject to change without notice until an invoice for the requested service has been paid. Invoices for routine service requests that remain unpaid 24 hours after the time of issuance will be canceled without notice. Invoices that include special handling (rush service, same day, etc.) will be canceled within 1 to 3 hours after the time of issuance, based upon the special handling requested.
Cut off times to submit service requests, documents and payment for same day, expedited, rush and stake out service may vary based upon factors outside of the direct control of SSPS up to and including weather, road and traffic conditions.
Quoted rates are locked in when an invoice for service has been paid, except in the event that SSPS makes a mistake in invoice preparation, or any changes in or to a service request are made by the service requester before or after invoice for service has been paid. In the event that changes in or to a service request are made by the service requester, it may become necessary for SSPS to cancel and refund any previously paid invoice and issue a new invoice, reflecting any decrease or increase in the price of service, based upon changes made in or to the original service request. SSPS reserves the right to cancel and refund invoices in which any rate mistake is made by SSPS.
Intentionally or unintentionally providing incomplete and/or inaccurate information for the facilitation of requested service to SSPS may contribute to a higher than quoted rate for service or rejection of service request. Invoices issued by SSPS for requested service of any kind, that remain unpaid by service requester(s) 24 hours after issuance, are cancelled without discussion and the rate(s) for service contained in any invoice may no longer be honored, at the sole discretion of SSPS.
REFUNDS: No refunds are provided for any service once an invoice has been paid (see Cancellations). SSPS does not guarantee service completion for any service. SSPS guarantees only, that earnest and diligent attempts to serve process and provide other services will be made on behalf of service requester. SSPS guarantees that it will present documents submitted to SSPS for filing with any court or any government agency (city, county, state or federal), or for service of process; to the court, any government agency, the sheriff's department or any party being served legal documents, as they are submitted to SSPS, unaltered.
There are absolutely no refunds once action has been taken by SSPS on service requester's behalf, this includes but is not limited to, documents being sent into the field for service of process, documents sent into the field for filing, service representatives being sent into the field on behalf of service requester, i.e.. The no refund policy includes all services provided by SSPS including but not limited to; Rush, Scheduled and Expedited Service Fees, Stake Out Fees,Fronted Fees (witness/material fees, Secretary of State fees, etc.) See the cancellation policy for circumstances where action has not been taken by SSPS on behalf of service requester.
CANCELLATIONS: Once an invoice has been paid, but services of any kind have not yet been attempted, performed or provided, a cancellation fee of $40.00 is applied to all cancelled orders with the exception of stake out service & special offers (discounted service, internet offers, etc.). Service requester's invoice will be refunded, less the amount of $40.00 + a 10% convenience fee. Cancellation requests must be made in writing via email only. Cancellation requests for any service requested must be submitted to SSPS at the following email address: firstname.lastname@example.org. Service requester must not consider service cancelled until the service requester receives written notice from SSPS by email or fax that service cancellation request has been received and implemented. Cancellation of stake out request must be made not less than 6 hours before the start time of requested stake out service. Service requester's invoice will be refunded, less the amount of $70.00 + a 10% convenience fee. Cancellation requests of stake out service that are submitted to SSPS less than 6 hours before the scheduled start time, will be canceled and service requester forfeits the entire two hour minimum fee associated with stake out service.
COURT APPEARANCES: When a service requester requests that any employee, agent or subcontractor of SSPS appear in court to testify as a witness on behalf of the service requester a court appearance fee will be invoiced to the service requester. Court appearances are charged at a full 2 hour minimum, payable in advance. When court appearance goes beyond the first 2 hour minimum, court appearance fees are invoiced in full 1 hour increments. All partial hours are rounded up to the next full hour. Court appearance hours are provided in consecutive hours only and will not be split.
Fees for court appearance times that run over the 2 hour minimum will be demanded on site and must be paid for by any of the following ways: swiping service requester's credit/debit card via a magstripe reader attached to a smart phone or tablet additionally payment may be made using CashApp, PayPal or Zelle. If requester cannot remit payment by any of the payment options SSPS is under no further obligation to maintain the presence in court of a process server, employee, contractor or other representative.
FEES: SSPS requires prepayment for all services requested, regardless of the type of service being requested. No service of any type will be attempted or performed without payment in full for the service requested. Payment for service may be made by credit/debit card or cash. Checks are not an accepted form of payment. Invoices that remain unpaid 24 hours after issuance will be cancelled. Invoices that contain special handling requests (rush service, same day, etc.) will be canceled within 1 to 3 hours after the time of issuance, based upon the special handling requested.
DOCUMENTS FOR SERVICE OF PROCESS OR COURT FILING: SSPS will not alter any court generated documents. Documents that are faxed to SSPS will be served/filed as they are submitted, including any fax number visible on faxed documents. SSPS advises that service requester dials #67 prior to faxing documents to SSPS if service requester wants the fax number to be concealed on documents for service.
Documents for service that are submitted to SSPS by electronic means incur excess paper & ink surcharges when the page count exceeds 30 pages. Excess paper & ink surcharges are applied to each page after the 30th page. Documents containing 65 or more pages are considered print jobs and service requester will not be credited with the first 30 pages.
Documents submitted by electronic means, being served at a discounted rate will not be credited with the first 30 pages.
Documents submitted by electronic means for court filing that require more than 1 copy to be filed, will not be credited with the first 30 pages.
COURT FILING: Documents submitted electronically to SSPS for filing with the court, must be inscribed by the service requester with "FILE BY FAX" on each page where a signature is present. If SSPS is requested to inscribe "FILE BY FAX" on electronically submitted documents for court filing, a fee will be applied.
PROOF OF SERVICE: Proof of service is provided for service of process by either email, fax or mailing by United States Postal Service. If routine service of process is requested, proof of service will be provided to service requester not more than 10 business days (Monday - Friday. Holidays observed by SSPS are not counted) after service has been completed. Proof of service requested 30 calendar days or more after the date of emailing, faxing or mailing will incur a retrieval fee. SSPS is not responsible for postal delays when proof of service is mailed to service requester.
ROUTINE SERVICE: Routine service times may vary depending upon staffing levels. The first attempt for routine service occurs 7 days after document(s) for service and payment have been received. Document(s) for service or payment for service that are submitted to SSPS Monday through Friday after 4:59 PM pacific standard time, on Saturday, Sunday or any federal holiday or California state holiday are considered submitted to and received by SSPS on the following weekday.
RUSH SERVICE: The first attempt for rush service occurs within 3 to 5 business days after document(s) for service and payment have been received. Document(s) for service or payment for service that are submitted to SSPS Monday through Friday after 4:59PM pacific standard time, on Saturday, Sunday or any federal holiday or California state holiday are considered submitted to and received by SSPS on the following weekday. Documents and payment received outside of the hours listed may no longer fall under the rush level of service and may be charged at the higher expedited service rate.
EXPEDITED SERVICE: The first attempt for expedited service occurs within 1 to 2 days after documents and payment in full have been received by SSPS. If either payment or documents for service are submitted outside of the hours of 8:00 AM and 4:59PM pacific standard time, the first service attempt will be made on the following weekday. Document(s) for service or payment for service that are submitted to SSPS Monday through Friday after 4:59PM pacific standard time, on Saturday, Sunday or any federal holiday or California state holiday are considered submitted to and received by SSPS on the following weekday. Documents and payment received outside of the hours listed may no longer fall under the expedited level of service and may be charged at the higher same day service rate.
SAME DAY SERVICE: The first attempt for same day service occurs within 2 to 4 hours after documents and payment in full have been received by SSPS. Documents being served on a business or government agency, at the same day service level, must be submitted, along with payment to SSPS not less than 2 hours prior to the close of the business or government agency. Document(s) for service or payment for service that are submitted to SSPS Monday through Friday after 4:59PM pacific standard time, on Saturday, Sunday or any federal holiday or California state holiday are considered submitted to and received by SSPS on the following business day. Documents and payment received outside of the hours listed may no longer fall under the same day service level of service and may at the sole discretion of SSPS be cancelled.
STAKE OUT SERVICE: Stake out service is invoiced at a minimum of 2 full consecutive hours in order to begin service. At no time, and under no circumstances will stake out service be invoiced in partial hour increments. Stake out service is invoiced in full hour increments only, all partial hours are rounded up to the next full hour. Stake out hours are provided in consecutive hours only and are only provided per address/location. Stake out hours will not be split in any way, between locations, days, months, etc. Fees for stake out service are charged at a higher rate for stake out service being performed between the hours of 6:00 PM - 7:59 AM Monday through Friday. Fees for requested stake out service are charged at a higher rate for stake out service being performed on Saturday, Sunday or any holiday observed by SSPS. SSPS observes all state and federal holidays. If stake out service is requested to begin at 4:00 PM, with service ending at 7:00 PM, service requested will be charged at the lower rate for service for the first 2 hours, beginning at the 3rd hour of stake out service, requester will be charged the higher rate for stake out service. If stake out service is requested to begin at 5:00 PM, with service ending at 8:00 PM, service requester will be charged at the higher rate of service from the beginning to the end of scheduled stake out service. There are absolutely no refunds provided for stake out once stake out has begun. In the event that a stake out is successful without SSPS utilizing all requested stake out hours, there are absolutely no refunds for the remaining stake out hours.
SCHEDULED SERVICE: The first attempt for scheduled service occurs on a specific date and/or specific time requested specifically by you. Specific requests for the first attempt for service to made before 8:00 AM or after 5:00 PM Monday - Friday, any hour of the day on Saturday or Sunday, or any holiday observed by SSPS is scheduled service. When a Registered Process Server employed by SSPS must begin traveling to a service address before 8:00 AM Monday - Friday or after 5:00 PM Monday - Friday in order to attempt service at the requested time, it is identified by SSPS as scheduled service and will be invoiced at a higher rate.
PAYMENTS: Payments received by SSPS (for any completed service) 1 calendar day or more from the invoice due date, are late payments and incur a $40.00 late payment penalty fee. If any portion of the invoice including the penalty fee, remains outstanding 25 calendar days from the date of the original invoice, an additional $40.00 late payment penalty fee will be assessed. Penalty fees of $40.00 will be assessed each 25 calendar day period, from the original issue date of the invoice.
Should you for any reason dispute the charges paid to SSPS on your behalf by your credit card issuer or banking institution, and upon completion of any investigation by your credit card issuer or banking institution into said dispute, the charges paid to SSPS are found to be legitimate, this is considered a late payment. A late payment penalty fee of $65.00, for each 25 calendar day period from the date that SSPS is notified of the dispute will be assessed.
SSPS may at it's sole discretion perform or provide service before payment has been received. In such cases, if payment is not made within 1 business day from the date of invoice issuance, late payment fees are due and payable in the amount of $40.00 + 25% convenience fee.
In cases where SSPS provides service prior to receiving payment, proof of service will be retained by SSPS until all fees (late payment fees included) are paid in full.
CONVENIENCE FEE: Postage above first class (1 oz.), Federal Express fees, court & document filing, opening levies, notary service, subpoena service or any service that requires mandatory fees to be paid to an agency, individual or company and are requested to be fronted by SSPS incur a convenience fee. SSPS applies 10% to the cost of all fronted fees.
MISCELLANEOUS: Any and all requested services including but not limited to service of process and court filing or document retrieval, that remain uncompleted 30 calendar days from payment of invoice, as a result of service requester's failure to provide information to SSPS tp facilitate service completion, including but not limited to the following examples: providing corrected information on a bad address, failure to respond to written (email or fax) or telephonic communications from SSPS regarding problems with any service, when only the service requestor can provide additional information to facilitate service completion. Under these circumstances, service will be considered completed and no further attempts to provide requested service will be made. No credit or refunds will be issued for any remaining attempts of service of process. Any and all fees paid to SSPS in advance for such service shall be forfeited by service requester at 12:00 AM Pacific Standard Time on the 31st day from invoice payment.
When submitting documents for service, court filing or other service requests, take note that SSPS will not retain documents past 3 business (Monday - Friday) when payment for requested services has not been rendered. In such cases documents will be destroyed or deleted unless invoice for service has been paid in full. SSPS will not bear any costs of mailing such documents back to the service requester. Service requester will bear all costs associated with having hard copy documents mailed to them. SSPS will only return documents that were submitted to us in hard copy form, i.e; by U.S. Mail, Fedex, etc.
SSPS, it's employees, agents and/or subcontractors are prohibited by law from giving legal advice or practicing law in any fashion. SSPS is not responsible for the accuracy and or completeness of submitted documents it receives for service of any type. Any individual, company, government agency, etc. making a service request of any kind is solely responsible for the accuracy and the completeness of the documents being submitted to SSPS for any service. Any person, company, government agency, etc., that requests service of any kind from SSPS is wholly and solely responsible for the accuracy of information they provide to SSPS to facilitate the completion of requested service. Wrong address, typographical errors, etc. are the sole responsibility and liability of the service requester. For the purposes of service of process, SSPS is not responsible for inaccessible addresses/locations, i.e.; gated communities where no gate code has been provided to SSPS, private communities with no access, residences with locked gated yards, residences with large breed dogs in the yard, bad addresses provided for service of process. Additional address information provided to SSPS to facilitate service of process will be treated as a new service request and will be invoiced at a rate equivalent to or greater than the full rate of the original invoice. SSPS will not under any circumstances alter documents submitted for service that have been file stamped by a court of any jurisdiction. Any alterations to documents that have not been file stamped by any court of any jurisdiction will not be done by SSPS unless the service requester provides in writing to SSPS a request to alter said document(s).
In cases where service requested requires a trip to the court, sheriff's department, Secretary of State, etc. and any official rejects documents for intake or filing for any reason, any subsequent trips to the court, sheriff's department, etc. will incur additional charges at the full rate of service.
Additional charges must be paid in full before subsequent trips to the court, sheriff's department, etc. will be made by SSPS. Failure to submit payment for subsequent trips effectively ends SSPS's obligation to the service requester and SSPS shall be held blameless regarding any and all adverse action that may arise as a result. SSPS will not bear the cost of postage to return documents to the service requester under such circumstances.
Service requester has an obligation and is solely responsible for providing to SSPS all information that is at their disposal to facilitate the performance of requested service.
Rates quoted (and invoices paid) for service of process include up to 3 diligent attempts at service to residential addresses, and/or to individuals being served at a commercial address in a personal legal matter (personal legal matter defined: Any individual, private citizen who is being served at a commercial address, in a legal matter that does not include an employer, corporation, government agency, religious institution, etc.).
Attempts are per address, per named individual. Attempts will not be split between locations (addresses) or persons being served. Upon SSPS's completion of service of process, whether 1 attempt or 3 attempts at service have been made, SSPS will have effectively fulfilled it's obligation to service requester and will under no circumstances be required to make further attempts at service at any address without receiving additional payment for service. In the event that submitted documents need to be re-served as a result of errors or omissions on the part of the service requester, re-service will be treated as new service, with a new invoice being issued for the full price of service and 3 attempts. Prices for service can fluctuate depending upon service needs and available personnel.
SSPS is considered to have met it's 3 attempts at service requirement once service of process has been completed whether or not 1 or 3 attempts at service have been made. SSPS's 3 attempt requirement does not apply to bad addresses once an address has been identified by SSPS as invalid, whether 1 attempt or 2 has been made.
SSPS will make only 1 attempt at service for the rate charged to commercial addresses when a corporation, government agency, agent for service or other business structure is being served. Attempts are per address, per named person (representative), agency, corporation or registered agent. Attempts will not be split between locations (addresses), registered agent, public entities, government agencies or companies, or in any other manner.
SSPS will not be held at fault or liable for an inability to complete any requested service, as a direct result of factors outside of it's direct control, up to and including civil unrest (riots, protests, etc.) acts of nature (severe weather, including heatwaves and colder than normal temperatures for the region, earthquakes, flooding, etc.), unscheduled premature closing of courthouses, sheriff's office, businesses or government agencies). Any unsuccessful attempts SSPS makes to complete service under such conditions will result in mandatory fees, such as court filing fees, Secretary of State fees, etc., being refunded. SSPS's service fees will not be refunded in such instances when an attempt to complete service is made.
Failure to comply under these terms and conditions may at the sole discretion of SSPS result in litigation being brought against service requester & any named party in documents for filing or service of process.
SSPS at its sole discretion may choose to enforce or not enforce the terms and conditions listed here in whole or in part. Failure on the part of SSPS to enforce any portion of the terms and conditions listed here, in whole or in part does not, nor will not render any portion of the terms and conditions in whole or in part null or void. Any allowances that SSPS allow outside of the terms and conditions listed here, does not, nor will not render any portion of the terms and conditions listed here null or void, and late payment, failure to pay, etc. under any allowances by SSPS are subject to late payment fees as addressed under the terms and conditions listed here.
SSPS reserves the right to refuse any service request at any time for any reason, without discussion. SSPS reserves the right to cancel any service request for any reason, without discussion. All hours referenced are local time, Pacific Standard Time.
You (service requester) agree by submitting documents of any type and payment for services to SSPS, should a dispute arise between you and SSPS, the dispute will be litigated in SACRAMENTO COUNTY SUPERIOR COURT, where the non-prevailing party will bear all costs and/or attorney fees associated with said litigation. Sure Serve Process Servers reserves the right to refuse service. Terms and conditions are subject to change at any time and at the sole discretion of Sure Serve Process Servers.
CHANGES TO TERMS & CONDITIONS: Sure Serve Process Servers reserves the right to revise, modify or update the terms & conditions as listed here in whole or in part, at it's sole discretion.
Payment submitted to Sure Serve Process Servers for requested service of any kind is explicit acknowledgement that the service requester or service requester's representative/agent has read, understood and agreed to the terms and conditions as set forth here.